Exhibition pricing
- 1 – 9 sq. m. floor space: 650 € per sq. m.
- Additional sq. m.: 600 €
- After purchasing 18 sq. m., the additional sq. m. is: 550 €
- There is a 350 € fee per each stand charged by the venue which will be invoiced together with the exhibition space fee
Basic hiring of floor space includes:
- Exhibition space (floor space only: no shell scheme, furniture, carpet or other furnishings)
- Acknowledgement as an exhibitor in the programme with logo and contact information
- Company information on the conference website
- One conference bag with the programme
- Participant list before the start of the conference
- Security and technical supervision
- Two exhibitor badges up to 9 sq. m., one more badge for each additional 3 sq. m.
Exhibition hall – Royal Armouries NEW DOCK
- located next to the registration area of the conference
- all catering will take place in the exhibition hall (lunches, coffee breaks)
- welcome reception and historical reenactment are taking place in the exhibition hall
- poster area is at the end of the exhibition hall
- lounge areas for networking are spread throughout the whole exhibition area
- ceiling height is 5.8m
For ordering a shell scheme, electricity sockets, carpet and/or graphics, companies can contact a local exhibition company EPUAP is cooperating with this year.Â
Please send a filled out shell scheme booking form to the contact person below.
Exact Exhibitions
David Loughlin: davidl@exactexhibitions.co.uk
You can book furniture for your exhibition space here:
https://www.xpectfurniture.co.uk/epuap-2023/
For ordering screens or other AV equipment, please contact the venue.
Deanna Wilkinson: deanna.wilkinson@armouries.org.uk
Set-up date and times: 12 September | 08:00-17:30
Dismantling date and times: 15 September | by 17:30
Additional hours beyond this is ÂŁ275.00+VAT per hour or part there of for New Dock Hall. The latest time for leaving the exhibition hall is 22:00.
For the exhibition builders entering the exhibition hall, the venue requires all of their H&S documents.
- Health & Safety Policy
- Public Liability Insurance Certificate
- Risk Assessment
- Method Statement
- Floor plan
- PAT Test Certificates
- All other mandatory certificates relevant to equipment or services being provided
- All electric items must be PAT tested with stickers to show testing dates
Venue contact:Â Deanna Wilkinson |Â 0113 220 1990Â | deanna.wilkinson@armouries.org.ukÂ
Please ensure labels for boxes are labelled with the following information:
FAO – EPUAP Annual Meeting and 12.09.23
Event Organiser – Deanna Wilkinson
STAND NAME & NUMBER: (please ensure details are correctly given)
Room Name –New Dock Hall
Royal Armouries Conference and Events
Armouries Drive
Leeds, United Kingdom
LS10 1LT
Anything that does not follow the above layout cannot be guaranteed to make it to the event.
Nothing to be delivered more than 2 days before the event and if not collected by 2 days after the event, the venue will dispose of the boxes.
Venue contact: Deanna Wilkinson |Â 0113 220 1990Â | deanna.wilkinson@armouries.org.ukÂ
Symposia/workshops information: 30 June, 2023
~ Please provide: Title | Description | Speaker(s) + affiliations | Chair (if any) + affiliations
Shell scheme order: 31 July, 2023
Furniture order: 5 September, 2023
Booth design: Send your design to bara@codan-consulting.com by 31 July, 2023. Your design must be approved by the EPUAP Business Office.
Registration deadline: 1 August, 2023
Exhibition builders documents: 15 August, 2023
You might need to apply to import goods temporarily to the UK. For more information, click HERE.
Find out if relief is available for goods using Temporary Admission and if your goods require you to be established inside or outside the UK.
MORE INFORMATION
Goods for exhibitions or sale:
Full relief can be given when these goods are:
- exhibited or used at a public event (not purely organised for commercial sale)
- delivered by the owner for inspection to a person in the UK, who has the right to purchase them after inspection
- works of art, collectors’ items or antiques imported for an exhibition, with a view to possible sale
You can be established in the UK to declare goods to this relief.
Exhibition builders will have access to the back of New Dock Hall – Loading bay (exhibition hall). As the space is limited, it is not possible to park there with trucks for an extended period of time.
It is recommended to use Citipark Leeds Dock.
Height restrictions: 2.1 m
Visit Citipark website for more information on parking close to the venue: citipark.co.uk
Exhibitor Manual
Preliminary version of the manual for exhibitors and exhibition builders. Find all practical information here. If you cannot find what you are looking for, please contact bara@codan-consulting.com.